EVENT PLANNING & PRODUCTION

Event logistics in Cannes, planned before the first delivery

An event schedule begins well before guests arrive. Equipment has to reach the right entrance, suppliers need workable installation times and the venue must be ready for the people delivering the programme. Cannes Event Agency coordinates event logistics in Cannes as part of the wider production plan.

We start with the venue, event timings and supplier scope. From there, we identify what needs to move, who is responsible and which activities depend on something else being completed first.

Check the access behind the address

The guest entrance is not necessarily the delivery entrance. Floor level, unloading space, lifts, doors and the route to the event area can affect equipment choices and installation time. These details need confirming with the venue before the delivery schedule is finalised.

For a rooftop, apartment, beach location or private property, access can have a direct effect on the production budget. Our venue sourcing service brings these questions into selection; a venue already booked can be assessed against the planned setup.

A shared plan for suppliers and production

Supplier contacts, arrival instructions and agreed access windows.
The sequence for furniture, scenic elements and technical equipment.
Storage and holding requirements where the venue can accommodate them.
Time for installation checks, cleaning and guest readiness.
Collection and breakdown arrangements after the event.

Those elements are coordinated with technical production and catering. The aim is to avoid a plan in which several suppliers need the same entrance, lift or working area at the same time.

Congress programmes require a wider view

During MIPIM or Cannes Lions, an installation may be one part of a programme spread across several locations. Share those connections: equipment transfers, repeated catering services and successive events should be considered together.

Delivery permissions and local operating arrangements are checked for the particular venue and dates. We do not assume that access available on one occasion will apply to the next.

Keep guests and deliveries on separate schedules

Guest transfers need their own collection points, passenger information and timing. We coordinate that plan with the operational schedule so the arrival experience is considered alongside the work happening behind the scenes.

Send the venue details, event hours and any supplier information already confirmed. If the brief is still developing, we can identify the logistical questions that need answers before you lock the layout and budget.