EVENT PLANNING & PRODUCTION

Event staff in Cannes, briefed for the job in front of them

The first person a guest meets should know where to send them and whom to call when a question falls outside the script. Cannes Event Agency coordinates event staffing in Cannes with clear roles, practical briefings and a schedule tied to the programme.

We help define the support required for registration, guest welcome, hospitality and on-site operations. The starting point is the work to be done, rather than a headcount selected without reference to the format.

Plan the roles around the guest journey

Arrival hosts and hostesses to welcome guests and explain the next step.
Registration support for the agreed check-in process.
Hospitality support for meeting areas and guest-facing spaces.
Runners and operational assistance for the production team.
Coordination of staffing times with the event’s busiest moments.

Tell us which tasks your own team will cover. We can then identify gaps, overlaps and the points where guests or suppliers need a clear contact. Specific language requirements should be included in the brief and confirmed during staffing arrangements.

A useful briefing is part of the service

Staff need more than a start time. The briefing should explain the venue layout, running order, dress requirements, key contacts and what to do when plans change. Guest list handling and access procedures need clear instructions agreed with your team.

For a brand event, we also clarify how staff should describe the experience and which questions should be passed to your representatives. That keeps the welcome consistent without asking event staff to improvise company information.

Allow time for preparation and handovers

Staffing hours should account for briefing, setup checks, breaks and the close of the event, not simply the published guest hours. If a space moves from meetings to a reception, the roles and staffing pattern may need to change with it.

We connect those timings with catering, guest transport and the production schedule. Specialist tasks are defined separately so the appropriate provider can be identified.

Support for congress hospitality

For MIPCOM, Cannes Lions and other business events, send the programme across all relevant days. Repeated registration sessions, changing guest lists and different locations should be considered when planning the team.